For Property Managers
Work Orders
From request to invoice — nothing falls through.
Residents submit a request. You create a work order. A verified vendor completes the job. The bill ties back automatically. The entire lifecycle — linked, tracked, and documented — without a single spreadsheet.
Work Order Management
Everything about the job, in one place
Vendor assignment, status tracking, photo documentation, and key details — all on a single screen. No tab-hopping.
House Cleaning Job
Maintenance Request · #247908 · Cleaning
Vendor
Tech Savvy Repairs
Unit
A-102
Category
Cleaning
Created
May 16, 2025
Vendor Billing
Every bill, linked to the work
Vendor bills attach directly to work orders. See paid vs. balance, due dates, and overdue alerts without a separate spreadsheet.
Service Requests
The chain of accountability
Resident request → work order → vendor → completion. Every link visible, every handoff documented.
Faulty Pool Water Pump
PlumbTeam Pvt. Ltd.
Activity History
A paper trail that writes itself
Every status change, payment, and comment logged automatically. The audit trail you need without the manual work.
Work Order created
Kari Rasmussen · May 16, 10:40 AM
Vendor assigned
System · May 16, 10:42 AM
Status changed
Tech Savvy Repairs · May 18, 9:15 AM
Payment recorded
Admin · May 20, 3:00 PM
45%
Faster resolution times
100%
Vendor accountability
0
Lost work orders
24/7
Request submission
Full Lifecycle Tracking
One workflow. Zero handoff gaps.
Most property managers juggle emails, spreadsheets, and phone calls to manage maintenance. HOAshare connects the entire chain — from the moment a resident taps 'Submit Request' to the final vendor payment.
- Residents submit requests through the portal or mobile app
- Managers triage, prioritize, and convert to work orders
- Vendors receive assignments with full context and photos
- Completion triggers billing — no manual invoice creation
Vendor Assignment
Verified vendors. Tracked performance.
Assign work to vendors you trust. Every vendor in the system carries verified licensing and insurance. Track response times, completion rates, and costs — so you always know who delivers and who doesn't.
- Verified licensing and insurance on file
- Performance scores based on real completion data
- Response time tracking — who shows up fast
- Cost comparison across vendors by category
Photo Documentation
Before, during, and after — in the record.
Every work order supports photo attachments at every stage. Residents document the issue. Vendors prove the work. Managers have visual proof for board reports and disputes.
Full Lifecycle
From service request through completion and billing. Every step linked, every handoff tracked. Nothing slips through the cracks.
Vendor Assignment
Assign verified vendors to work orders. Track licensing, insurance, response times, and performance scores.
Photo Documentation
Before, during, and after photos attached to every work order. Visual proof of work completed.
Linked Billing
Vendor bills tie directly to work orders. No reconciliation needed — see costs alongside the work they cover.
Service Requests
Residents submit requests through the portal. Managers triage and convert to work orders with one click.
Completion Analytics
Track vendor response times, completion rates, and costs across all communities. Data-driven vendor decisions.
Stop chasing vendors. Start tracking results.
Free for property managers. Set up your first work order in under 5 minutes.